How can I automatically download backups of a Google Docs Spreadsheet?

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I am currently using a Google Form to allow people to submit information that is stored in a Google Docs Spreadsheet. I was wondering if it is possible to automate a backup of the spreadsheet at regular intervals. For example, every Friday the spreadsheet will be exported as a CSV and either emailed to me or stored on in a password protected directory on the server.

Thanks for reading, any ideas are appreciated!

Google Docs is the ideal tool to edit and collaborate on your documents online. Although Google Docs does not provide feature for automatically backup, people that use Dropbox storage at the same time as Google Docs have solution for that.

The solution is cloudHQ (10$+/pm) service that provides real time synchronization between Google Docs and Dropbox. For example, while user is editing some Google Docs web document, the document is automatically modified in Dropbox. That means, cloudHQ automatically copies file from Google Docs to Dropbox.

I would like to propose the following link to cloudHQ Quick Tour. CloudHQ also provides Google Chrome extension. With cloudHQ Chrome browser extension you can sync or replicate anything in your Dropbox or Basecamp account with Google Docs - directly from a Google Docs interface. Extension is available in Google Chrome web Store.

I should be grateful if anyone could provide me some tip or opinion about data synchronization between cloud services.

How can I automatically download backups of a Google Docs , Your best bet would be to use Google Takeout (https://takeout.google.com/) and download a zip archive or your Drive. That will convert all your  Although Google Docs does not provide feature for automatically backup, people that use Dropbox storage at the same time as Google Docs have solution for that. The solution is cloudHQ (10$+/pm) service that provides real time synchronization between Google Docs and Dropbox. For example, while user is editing some Google Docs web document, the document is automatically modified in Dropbox.

I want to backup my Google docs and sheets, but I don't want to use , This was covered on Lifehacker: Back up your Google Apps data. If you've jumped on the online word processing and spreadsheets bandwagon, you've  So I've removed the whole thing (test-file.xls and a Backup folder) from Google Sheets. What is going on now is that every 12 hours I get a backup copy of my test file (even though I've removed it from Google Shhets). The test-file.xls and the Backup re still present in Google Drive.

Two solutions that don't involve a for-pay subscription: 1) write a script or short app (pick your language) that exports a Google Sheet using the Google Drive API as CSV. Why the Drive API? The Sheets API is for spreadsheet-oriented functionality, i.e., data formatting, column resize, creating charts, cell validation, etc., while the Drive API is for file-oriented functionality, i.e., import/export.

If you do Python, here's a complete example which you can run as a cron job on your server or if app-hosting on Google App Engine. If you don't, you can use it as pseudocode and pick any language supported by the Google APIs Client Libraries. Here's core piece of code from that example (assume the most current Sheet named 'inventory'):

FILENAME = 'inventory'
SRC_MIMETYPE = 'application/vnd.google-apps.spreadsheet'
DST_MIMETYPE = 'text/csv'

files = DRIVE.files().list(
    q='name="%s" and mimeType="%s"' % (FILENAME, SRC_MIMETYPE),
    orderBy='modifiedTime desc,name').execute().get('files', [])

if files:
    fn = '%s.csv' % os.path.splitext(files[0]['name'].replace(' ', '_'))[0]
    print('Exporting "%s" as "%s"... ' % (files[0]['name'], fn), end='')
    data = DRIVE.files().export(fileId=files[0]['id'], mimeType=DST_MIMETYPE).execute()
    if data:
        with open(fn, 'wb') as f:
            f.write(data)
        print('DONE')

If your Sheet is large, you may have to export it in chunks -- see this page on how to do that. You can also email the file contents to yourself with the Gmail API. If you're generally new to Google APIs, I have a (somewhat dated but) user-friendly intro video for you. (There are 2 videos after that maybe useful too.)

2) The other solution is for those who are "allergic" to using APIs, and that alternative is Google Apps Script, Javascript outside of the browser. Like Node, it runs server-side but on Google's servers. With Apps Script, you can use DriveApp or the advanced Drive service to access your Sheet, then use MailApp or GmailApp to email it to yourself, or use the UrlFetch service to send it to some server of your choosing. To run it at a normal interval, you'll need to create a script as a time-driven installable trigger. In either case, you don't need to host+execute your app yourself.

ps. The latest Drive API version is v3, but if you access Drive from Apps Script, it uses v2 (not deprecated yet).

Google Docs: How to backup periodically?, Learn how to backup your Google Docs the right way! for work (e.g. Google Docs, Google Slides, Google Sheets), then it's probably Download here. This will set all Google files to be automatically converted to Microsoft  Google Drive can help you avoid Murphy’s Law by providing an online backup to for your files, including videos, photos, Google Docs, PDFs and beyond. Free accounts get 5GB of space and you can upgrade to 25GB for $2.49 a month. One hundred gigabytes of storage can be had for $4.99 a month, and 1TB will set you back $49.99 monthly.

Google docs is a free tool that allows users to automatically save and collaborate any data in real-time. It does not however have a built-in feature for secure google docs backup nor automatic real-time backup.

Google have stated officially in their terms of service that:

Google, and Google’s suppliers and distributors, will not be responsible for lost profits, revenues, or data, financial losses or indirect, special, consequential, exemplary, or punitive damages.

Their waving of liability is applicable not just for personal use but also business use:

If you are using our Services on behalf of a business, that business accepts these terms. It will hold harmless and indemnify Google and its affiliates… including any liability or expense arising from claims, losses, damages, suits, judgments, litigation costs and attorneys’ fees.

Today there are other options other than paying to sync to Dropbox for google docs backup automation. Your decision on how to automate your google docs backup depends on a few factors:

  1. How sensitive your data is, and whether it’s for personal or business use i.e- How liable you’ll need to be in case of data loss or a security breach.

  2. Whether you have the dev knowledge to code a script or app using any of the methods outlined by wescpy previously in full detail:

a) using the Google drive API that exports google sheets automatically b) using Python to run a cron job on your server to export a google sheet spreadsheet as CSV or c) write a non-API Javascript that runs outside your browser using the Google apps script

If you require full security and data protection, and opt for a no-pay subscription- automated google docs backup solution, suffice to say you need to be sure your code is reliable and provides the security/encryption your project requires.

How to (Really) Backup Your Google Docs, Google's Drive program allows you to make and store spreadsheets and word 1 Download Google Docs to a Computer It will automatically sync with your online Google Drive account, if you do not change preferences. Learn how to back up photos on any device with Google Photos. Find and manage backups. Open the Google Drive app. Tap Menu Backups. Tap on the backup you want to manage. Back up WhatsApp data. You can set up WhatsApp to back up your data to Google Drive. Learn how to back up and restore your messages on the WhatsApp help center.

4 Ways to Back Up Google Docs, This app creates an automatic backup copy of selected document. To download to your desktop sign into Chrome and enable sync or send  You can use RGoogle Docs package to access the Google Docs content. Other option worth consider is the RGoogle Data package that provides access to Google services. share | improve this answer

Daily Backup of Google Drive Document, Approach. By installing Google Backup & Sync, you can get all the files in your Google Drive automatically synced to your computer. It can also read and write in multiple spreadsheet formats, making it the one of the most versatile spreadsheets application of today. This article explains the process to automatically export Google Sheets to other formats. The usual suspects. The existing functions that usually comes to mind are Share and Download as. While they are fantastic

Automatic backup for Google Docs, Sheets, and Slides, How to back up your Google Docs (in case Drive goes down again) internet, Backup & Sync will automatically add the changes to the Drive file. On each Doc, Sheet, and Slide, there's a Download option in the File menu. Create a new spreadsheet and edit it with others at the same time — from your computer, phone or tablet. Free with a Google account.

Comments
  • This sounds perfect! I am looking into this now and from the sounds of it, it will do the trick. Thanks so much!
  • I just wanted to confirm that I was easily able to set this up. Thanks again, that solution works perfectly!