Trouble Assigning a rating to a specific date based on a rating on a separate date

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I have a list of company (CoID) ratings (Rating) that were applied on a certain date (RatingDate). The rating dates are sporadic, and I am looking to fill in the blanks by assigning the given rating to a specific date from a list of dates, where, if the rating changes on a given RatingDate, the new rating is carried forward on the dates after the change. Currently, my code seems to only carry forward the oldest rating, and doesn't change if the rating changes on a certain date.

Thank you for any insights, -John

Public Function PopulateTableOfRatingHistory()

  Dim dbs As DAO.Database
  Set dbs = CurrentDb

  Dim dtDate As Date 'snapshot date
  Dim sqlAppend As String

   Dim sqlQueryLastRating As String

   Dim qdf As DAO.QueryDef
   Dim rs1 As DAO.Recordset
   Set rs1 = dbs.OpenRecordset("DATES") 'check this to make sure it imports the table values

    DoCmd.SetWarnings False

    Do While Not rs1.EOF
        'get the date value to use as a parameter
        dtDate = rs1.Fields(1).Value ' get the date value to lookup

        'use the date parameter to run the SQL for the last rating as of the given date and append the query result to a table

        DoCmd.RunSQL "INSERT INTO tblCoDtRtgs (ISIN, CoID, SnapDate, Rating, RatingDate ) SELECT RatingsBackDated.ISIN, RatingsBackDated.CoID, #" & dtDate & "#, Last(RatingsBackDated.Rating) AS LastOfRating, Last(RatingsBackDated.Date) AS LastOfDate " & _
            "FROM RatingsBackDated " & _
            "WHERE (((RatingsBackDated.Date)<= #" & dtDate & "#)) " & _
            "GROUP BY, RatingsBackDated.CoID, RatingsBackDated.ISIN;"


    Set rs1 = Nothing
    Set dbs = Nothing

  DoCmd.SetWarnings True

  End Function

.. doesn't change if the rating changes on a certain date.

You probably need proper formatting of the expression for the date value - and you might wish to use Max, not Last:

DoCmd.RunSQL "INSERT INTO tblCoDtRtgs (ISIN, CoID, SnapDate, Rating, RatingDate ) " & _
            "SELECT RatingsBackDated.ISIN, RatingsBackDated.CoID, #" & Format(dtDate, "yyyy\/mm\/dd") & "#, Max(RatingsBackDated.Rating) AS LastOfRating, Max(RatingsBackDated.Date) AS LastOfDate " & _
            "FROM RatingsBackDated " & _
            "WHERE (((RatingsBackDated.Date)<= #" & Format(dtDate, "yyyy\/mm\/dd") & "#)) " & _
            "GROUP BY, RatingsBackDated.CoID, RatingsBackDated.ISIN;"

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Consider pure SQL without looping where you first populate your table with a cross join for all combinations of ISIN, CoID, SnapDate, Rating, RatingDate, then use nested domain aggregates:

  1. DMax to find the latest RatingDate relative to SnapDate by CoId
  2. DLookUp to retrieve the specific Rating on the step 1 date by CoId

Both queries can be handled outside (via Access GUI Query Design > ! Run) or inside VBA as shown below.


Append Query (with cross join of comma separated tables)

INSERT INTO tblCoDtRtgs (ISIN, CoID, SnapDate, Rating, RatingDate ) 
SELECT r.ISIN, r.CoID, d.[Date], r.Rating, r.[Date]
FROM (SELECT ISIN, CoID,  Rating, [Date], FROM RatingsBackDated) r, 
      Dates d;

Update Query (with domain aggregates to be updateable)

UPDATE tblCoDtRtgs r
SET r.Rating = DLookUp("Rating", "tblCoDtRtgs", 
                       "RatingDate = #" & NZ(DMax("RatingDate", "tblCoDtRtgs", 
                                               "[Date] < #" & r.Date & "#
                                                AND CoId = " & r.CoID),
                                             CDate('1900-01-01')) & "#
                        AND CoId = " & r.CoID);


DoCmd.OpenQuery myAppendQuery
DoCmd.OpenQuery myUpdateQuery

CurrentDb.Execute myAppendQuery
CurrentDb.Execute myUpdateQuery

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Solved the issue by changing: Last(RatingsBackDated.Rating) AS LastOfRating, Last(RatingsBackDated.Date) AS LastOfDate " & _

to: Min(RatingsBackDated.Rating) AS MinOfRating, Max(RatingsBackDated.Date) AS MaxOfDate " & _

Thank you to everyone for the help.

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  • Edit question to show sample data and desired result - as text tables, not image.
  • Aggregate functions First and Last are unreliable without defining sort order. Review…
  • Date and Name are reserved words and really should not use reserved words as names for anything.
  • Thank you Gustav, this unfortunately resulted in the same result, it is returning the data with the new dates, but it is only also returning the oldest rating, and not updating it when it changes.
  • Thank you very much for getting back to me, I won't have a chance to try this out until tomorrow but I will let you know how it goes!
  • The append query says "The select statement includes a reserved word or an argument name that is misspelled or missing or the punctuation is incorrect", and the update query says "Syntax error (missing operator) in query expression", any ideas? Thank you again.
  • I edited the syntax issue and having tested now in Access, I reversed previous logic for DMax and flipped inequality sign without equals and added NZ.