Pass a parameter into an access report programmatically

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I've got an existing Access MDB. I'm adding a command button to an existing Form that runs an existing report. The change being made is that this button needs to pass in a parameter containing the ID of the record being reported on - currently the report runs on every record in the MDB.

I've altered the Query that the report runs on to use a parameter for the ID value, so that now when the button is clicked Access prompts for the record ID to report on, and the report displays like it should.

However, I can't for the life of me figure out how to pass a parameter into the report for the query to use. How can I do this?

The DoCmd.OpenReport method has various arguments, one of which is a Where statement:

DoCmd.OpenReport"rptReport", acViewPreview,,"ID=" & Me.ID

That is

expression.OpenReport(ReportName, View, FilterName, WhereCondition, WindowMode, OpenArgs)

Use parameters in queries, forms, and reports, Tip Usage: Microsoft Access - Beginner to Intermediate VBA Developer. Passing a Value to a Microsoft Access Form or Report with its OpenArgs Parameter. Now that you're created all of the Access objects, it's time to try it out. Open your report in Report View or Print Preview and notice that before Access displays the report, your parameter form opens in dialog mode. Enter the criteria needed into the text boxes you created previously and then click the OK command button on the form. Access then hides the form (Visible = No) and opens the report with only data that matches your criteria.

My general approach to this type of problem is to save the criteria in the database, typically a control table that has one row. Then to reference your criteria you put a query in paranthesis that returns one value, of the criteria you want. In your case, it would be something like:

(select reportID from control)

The advantage of this techinque is that the control table remembers the settings for the next time you run the report. Of course, ReportID would be tied to a field in a form. I also like the fact that your queries are isolated from forms; they can be run independently of forms.

Passing Multiple Values to Microsoft Access Forms with the , Programming in Excel and MS Access VBA, Crystal Reports, C#, ASP .NET, SSIS , T-SQL languages. To add to your title the date that's input into the parameter query box, follow these steps: Add a text box to the end of the report title. Right-click the text box and select Properties. Click in

The Where clause of the docmd.openreport is a string that uses the same format as the where clause in a SQL statement.

The reason to put parameterize you query at the docmd instead of the RecordSource of the report is flexibility. You may have a need to open the report without any paremeter/return all the records or have the ability to filter on different fields.

MS Access Forms, Building an Access form that passes a parameter value to a query. 45,561 views 45K views Duration: 15:03 Posted: Jan 30, 2017 At runtime you can access the report parameters through the Report Parameters dictionary. Each Parameter object contains resolved available values, current value and label. The label returns the currently selected DisplayMember from the available values (if available values are defined).

Why everyone wants to make this so complicated, I don't know.

  1. save your report's recordsource without parameters.

  2. as suggested by Remou, pass the criteria in the appropriate argument of DoCmd.OpenReport.

Trying to do it any other way is going to be a matter of resisting the natural methods for accomplishing tasks in Access.

Building an Access form that passes a parameter value to a query , I have a report with the [Name] as a parameter and would like to diplay Name on the report from the VBA code like the following: dim Name as string DoCmd. We are migrating multiple reports for a project from SSRS (off our report server) onto ReportViewer. Using: Visual Studio 2010, VB, ASP.NET 3.5 And while researching these links below the best example that I can find for this scenario, our concern also is varying parameters per report.

I know this is an old post but this took me a bit. Error was "Invalid use of parren" however the issue was the space in the field name. I was creating a report from a db that someone did the common mistake, spaces.

To pass a param to a query through the where clause when the database field has a space use this example:

DoCmd.OpenReport "rptByRegionalOffice", acViewPreview, , "[" & "Regional Office" & "]" & "=" & "'" & cmboOffices.Value & "'"

If you think about this you can see that this will produce where [Regional Office]='string value' just as you would expect in access sql.

How to pass parameter from VBA to an Access Report Solutions , You can pass parameter values to a crystal report programmatically using ReportDocument.DataDefinition.ParameterFields member, which represents a collection of parameters associated with a report. Before you use ParameterFields, you must import CrystalReport.Engine namespace by adding the following line to your code:

If you don't include the proxy syntax, then you need to prefix the parameter with rp:. All query parameters can have corresponding report parameters. You pass a query parameter to a report by passing the corresponding report parameter. For more information, see Build a Query in the Relational Query Designer (Report Builder and SSRS).

If you know that all your parameters are references to controls on forms, and if you do want to get the values from the forms, you can use a generic shortcut for filling in the parameter values. If you feed a control reference to the Access Eval function, it will give you back the value contained in the control.

I need a simple way to pass a value from a form to a report. Basicly i have a database that is populated by a form, call it form1. When i click the save button on form1, i need it to not only save the data but open a report. The report, call it report1, needs to display the data just entered on form1.

Comments
  • I think this is the cleanest way to do it.
  • AHA! This is what I was looking for! Thanks, Remou.
  • I'm using Access 2003, and the "WhereCondition" property is actually the 4th parameter, so you only need two commas in the example above, namely: DoCmd.OpenReport"rptReport", acViewPreview,,"ID=" & Me.ID
  • This answer should be improved, to make the exclusion of a "FilterName" parameter less ambiguous. i.e. Since most Reports have an existing or embedded query, as the "Record Source", a "WhereCondition", is all that need be passed to the Report. The OpenArgs parameter is also overkill when used to open a Report, because it requires much more effort, to implement and is more often used with DoCmd.OpenForm.
  • You do an awful lot of unnecessary concatenation. All you really need is: "[Regional Office]='" & cmboOffices.Value & "'". And be careful if [Regional Office] can include the "'" character. It's normal in Access to use double quotes for strings, so: "[Regional Office]=" & Chr(34) & cmboOffices.Value & Chr(34)
  • Also, putting spaces in object names (as well as non-alphanumeric characters) is just something you should stop doing. Because you can, many people do it, but that's because they don't pay attention to the fact that the field name and its caption can be set separately, so a field RegionalOffice can have a Caption property of "Regional Office". This means that when you drop it on a form or report, it will automatically have the human-friendly caption (with spaces), while the field name is SQL-friendly (i.e., requires no brackets).